【Ematic 招募中】營運專員 Junior Ops Manager


我要應徵


【公司介紹】

Ematic Solutions是一家新加坡外商新創公司,我們致力於透過AI數據分析系統提供客戶最佳化的Digital Marketing效益(包含各種channel,如Email, Facebook, Web等)。 我們的辦公室遍佈全亞洲、合作的客戶也跨足各地區及產業,包含蝦皮,Grab,Sephora,迪卡儂,麥當勞,Accupass等等,擁有跨領域的視野,而我們的工程師團隊則非常善於與營銷團隊協作,提供客戶最優化的產品體驗! 另外,我們的客戶成功團隊也絕對是團隊不可或缺的一部分,他們專注於與客戶溝通、協調,使客戶更好地使用Ematic的產品,並提供客戶最優化的產品體驗!

想要加入快節奏、高效率的工作環境,高速精進自己嗎?我們有扁平化、自由歡樂的辦公室文化,天天都能讓你滿載而歸! 已經具有工作經驗、對產業有基本認識了嗎?我們可以提供多樣化的工作內容及極具開創性的任務,培養你的跨產業視野! 加入我們,體驗新創公司的自由環境,每一天都能盡情地一展長才,非常適合喜歡挑戰自我的你加入! 

 

【你的任務】

● 每月客戶發票及繳款狀態更新
● 維護公司現有合作第三方廠商與公司內部SOP以及Side projects 統籌規劃
● 跨部門跨國家團隊合作及每週營運會議討論
● 協助團隊報價單及合約製作

 

● AR Collection
○ Liaising with customers (current and churned but still owing) on outstanding
invoices to ensure that we are able to collect all amounts owing to us.
○ Coordinate with customers on payment processes


● Invoicing
○ Coordinate with Customer Success team + Accounting firm and ensure accuracy
and delivered/completed on time on a monthly basis
○ Maintenance of all records of customer invoices and any other related
documentation


● Vendor Management
○ Communicate and coordinate with 3rd party vendors to ensure that all necessary
needs + requirements are met according that is aligned to business needs.
○ Ensuring that the vendor management processes are adhered
○ Ensuring that all invoices are paid on time.
○ Upkeeping/updating all validity and scope of contracts with the vendor
○ Continuous research on vendors and comparison of prices


● Country Admin
○ Meeting room reservations
○ Organizing Team Building activities: outing, team lunch/dinner, karaoke night,
bowling night, movie night, etc.
○ Coordination and planning of company events (like MailChimp Clinic, Ematic
Happy Hour planning)
○ Maintain local office travel calendar and local coordination for all guest /
travellers from other operating countries
○ Maintaining National Holidays calendar
○ Work cross-functionally with different teams within the company to ensure
processes are developed and executed smooth
○ Optimise internal structures and processes to ensure country office operations run
at maximum efficiency


● Legal Administration & Coordination
○ Ensuring the country office complies with all local rules and regulations
○ Communicating with local institutions such as banks and government offices
○ Maintaining repository of all legal documents from vendors, accounting firms,
sales contracts, bank contracts etc.
○ Maintaining list of POCs for each vendor and government institutions
○ Notarization of documents when needed

 

【必備條件】

● 應屆畢業生或工作經驗2年內

● 喜愛學習新資訊及新知識, 樂觀進取並喜歡與團隊合作

● 基礎英文聽說讀寫能力,需要英文簡單書信溝通以及對話能力

● 有能力處裡團隊提出的文書或行政作業,並與國外同事定期討論回報能一起優化SOP

● 有提案能力並統整團隊需求達成行政專案目標

● 能理解並針對營運模式提出評估並回應與控制風險並優化

● Have 0-2 years of working experience in business operations. Fresh graduates in

Business (MBA is a plus) are also welcome to apply.

● Tech savvy and willingness to learn new skills

● Have impeccable written and verbal communication skills in Taiwanese/Mandarin and

English

● Excellent interpersonal skills

● Ability to handle confidential and sensitive matters with discretion, responsibly

● Willingness to learn new skills with a ‘Can Do’ positive attitude

● Thrive in a multi-tasking environment, organized, and adjust priorities on the fly

● Experience in basic areas of Accounting such as AR (Account Receivables) is a plus

● Prior involvement in Project Management work is an added advantage

● Experience with working VISA or foreign/local labor requirement is an added plus

● Experience in Invoicing consolidation and Vendor Management

 

✨年假12天? Ematic 年假無上限!!病假事假不扣薪!
✨良好升遷管道(富有彈性!可依能力與工作時間另作討論)
✨帶你認識新創世界的夥伴們,拓展人脈、並成為新創界的一份子
✨不定期的團隊Game Night, 一起打電動、密室逃脫、雷射槍戰舒壓一下!
✨時不時的Happy Hour機會,讓你喝酒聚餐舒壓充電,和世界各地的同事的同事交朋友!

 

【網站】

https://www.ematicsolutions.com/

【Blog】

https://medium.com/%E8%AD%AF%E7%A2%BC%E9%81%9E-ematic-solutions

【履歷寄送】請寄送英文履歷喔! 

gina.chou@ematicsolutions.com / chia.sung@ematicsolutions.com

履歷主旨範例:

__投遞者名字___ fom Blink-____職務名稱____

(e.g. Gina from Blink - Jr.Ops)

 

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